Free Tool

Plumbing asset register starter.

Fill it in or print it blank and walk the building with it. When something fails at 11pm, the answer to "where's the isolation valve?" should take 30 seconds, not 30 minutes.

Plumbing Asset Register

Building / address

Completed by

Date

Water main + meter

Main water shutoff for the entire building. The single most important valve to know.

Meter location

Meter number

Mains stop tap location

Last service / inspection

Photo reference / notes

Gas meter + isolation

Gas meter, main shutoff, and any sub-meters or per-tenancy isolation.

Meter location

Meter number

Main isolation valve location

Sub-meter / tenancy isolation locations

Photo reference / notes

Hot water units

Each unit, its location, brand, model, install year, and isolation valves.

Unit 1 — location, brand, model, install year

Unit 1 — water + power / gas isolation

Unit 2 — (if any)

Unit 3 — (if any)

Photo reference / notes

Isolation valves (by area)

Valves that cut water to specific units, floors, or zones — without shutting down the whole building.

Per-unit / per-tenancy isolation locations

Per-floor / per-zone isolation locations

Hose bibs / external taps

Garden / irrigation isolation

Photo reference / notes

Backflow prevention

RPZ valves and other backflow devices. Required to be tested annually.

Device 1 — location, type, serial

Device 1 — last test date

Device 2 — (if any)

Test report on file with

Photo reference / notes

Tempering valves (TMV)

Annual service required for valves serving children, elderly, shared bathrooms.

TMV 1 — location, serving

TMV 1 — last service date

TMV 2 — (if any)

TMV 3 — (if any)

Photo reference / notes

Drainage + stacks

Common-property drainage stacks, inspection points, and maintenance access.

Main inspection point location

Stack 1 — serves units / area

Stack 2 — serves units / area

Last CCTV inspection

Photo reference / notes

Grease trap (if applicable)

For commercial food service — kitchens, cafes, daycare. Required servicing per EPA + council.

Location

Capacity

Service provider

Last pump-out date

Photo reference / notes

Stormwater + pumps

Stormwater pits, downpipes, and any sump or stormwater pumps.

Pit locations

Pump 1 — location, type

Last service / clean

Discharge point

Photo reference / notes

Emergency contacts

The numbers to call when something goes wrong.

Plumber (24/7) — Outright on 03 9501 3777

Gas distributor — 1800 GAS LEAK (1800 427 532)

Water authority emergency line

Electrician (for HWU electrical isolation)

Photo reference / notes

How to use it

— Print it. Walk the building. Note locations.
— Take a photo of every isolation valve, meter and shutoff. Caption each photo with what it controls.
— Stick a copy on the inside of the meter cupboard, the lobby plant room, and email it to the OC committee / head office.
— Update annually or when major works happen. Add it to your handover pack on tenant changeover.

Want us to walk through with you and produce the document? Call 03 9501 3777.